Action Community Management Services

Action Community Management is a Full Service Management Company that wants to help you enhance the value of your home and your community.

Financial Management

  • Assist the client prepare the annual budget 
  • Prepare a mailing to all owners of the approved budget if requested 
  • Prepare and submit a Year to Date Budget vs Actual Income and Expense on a monthly basis as part of the financial report to the board 
  • Prepare and maintain financial books 
  • Prepare a summary of all receipts and disbursements for the month 
  • Receive, review and approve vendor invoices and other bills, and prepare checks for payment and subsequent mailing 
  • Collect all assessments as they become due and payable, deposit all cash receipts into the Clients bank accounts, maintained at a FDIC insured backing institution 
  • Maintain a record of homeowner dues and receipts, and provide the client with a monthly delinquency report. Send out monthly late notices 
  • Assist the clients legal counsel, as necessary, to initiate required legal action consists with the Association By-Laws, Covenants, Conditions and Restrictions.

Administrative Management

  • Assist in the enforcement of the covenants, rules and regulations, and architectural control provisions of the association
  • Receive and investigate significant complains regarding rule violations, and report all such violations to client for appropriate follow up
  • Assist and advise the client in the preparation of general correspondence between residents, owners, contractors, etc. Keep a record of all client correspondence received or issued.
  • Assist the Client in the procurement of insurance coverage, as well as the processing of insurance claims.
  • Assist the client in coordinating general membership meetings, including the Annual Meeting.
  • Attend Board meetings and implement the decisions of the Board of Directors
  • Prepare and update homeowner directory as requested by the client.

Property Management

  • Assist the client in a competitive bidding process for non-emergency services, and provide input in the selection of contractors and in developing contract specifications.
  • Obtain from each contractor relevant certificates of insurance.
  • Direct contractors providing recurring services, and monitor specific contractor performance to ensure substantial compliance with contract specifications. 
  • Perform regular site inspections in order to maintain a satisfactory knowledge of the condition of the property and performance of the client's contractors. 
  • Receive service requests for repairs or maintenance of property and report trends in service requests to client. 
  • Arrange for prompt and satisfactory response to emergency service requests. 
  • Advise client of major problems or trends in maintenance service requests as they occur. 
  • Handle any problem, which may arise on a responsive individual basis. Our office hours are 8:30 a.m. to 5:00 p.m. Monday to Friday, with after hour’s emergency service 24 hours per day, 7 days a week.

Newsletter Creation

We will be offering a newsletter service. This will allow the board to keep in touch with the community. This will be a quarterly production.

  • Provide overall community updates on key items
  • Provide an updated community calendar of events
  • Provide key points from board meetings
  • Provide an opportunity for the association to make some additional income with commericial ads.

 
 
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